How to Organise a Large Wedding

When you have lots of family and friends it doesn't matter how many times you try to cut the guest list, a large wedding is inevitable. Follow these tips for…

by Chelsea Tromans

When it comes to your once-in-a-lifetime day, you want all your family and friends to be there. But a large guest list can be overwhelming, and quickly get out of hand. Here are our tips for ensuring your day goes off without a hitch.

Organisation is key

Keeping track of 300 meals, 200 rsvp’s, 50 centrepieces and 1 mother-in-law is a huge task, especially for two people. Spreadsheets and to-do lists will help you stay on top of rsvp’s, registry gifts and seating charts. Check out our handy tools on The Knot. Don’t be afraid to ask for help either. Your bridesmaids, mothers and yes, even your fiancé, are all keen to lend a hand.

Don’t sacrifice quality for quantity

We’re not going to tell you to cut your guest list –it’s important that you have everyone at your wedding that you want, but if you can’t afford to treat your 200 guests well then there’s no point inviting everyone along to a tiny, squishy venue where there’s not enough champagne to go around and everyone leaves hungry. Find areas where you can cut back (like swapping imported flowers for locally grown blooms) so you can afford to splurge in other areas. The menu, champagne, photography and entertainment are areas where you should be willing to spend a little more.

Large shouldn’t mean impersonal

Don’t invite 400 people to your wedding just so you can show off with over-the-top details. No matter how many people you have present, you should still make them all feel welcome. Popping around the tables to say hi to everyone is a nice way to thank everyone for coming. A large dance floor is also the perfect way to get everyone mingling.

Look for package deals

Keep an eye out for ways to buy in bulk and make savings. Your bomboniere is a great place to bargain down the price per item. Many suppliers offer inclusive packages which could also save you money so do your research.

Hire a professional

At the end of the day, there’s only so much you can do yourself. Plus, on your wedding day the last thing you want to do is stress about whether there’s enough seats or if the wedding cake arrives. This is where a professional comes in handy. A wedding consultant can reduce your stress load. Leave the menial tasks like checking on car parking and confirming suppliers to them, while you can handle dress shopping and tailoring the menu to your tastes.

by Chelsea Tromans


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