A cleverly constructed wedding day schedule (AKA a runsheet) will ensure all goes as smoothly as possible on your big day. For while your forward planning won’t be able to clear traffic jams for you, it can insure you against most minor hiccups leaving you smiling and stress free. To get you started we have drafted a classic wedding day schedule to give you a solid starting point. *
09:00 | Beauty Time Begins
How long hair and makeup will take depends on how many bridesmaids you have in your party and the hairstyles you have chosen. Consider these important factors before you agree to include any other family members who have requested that they join you for their own quick ‘tidy up’. Additionally, it’s wise to allow an extra 15 minutes for each person in the bridal party on top of what your hair and makeup artist estimates.
010:00 | Photographer & Videographer Arrive
Preparation shots are best taken when the beauty process has already begun – hair in rollers is cute, shampoo shots are generally not.
011:00 | Grooming Time
If you have a second photographer they should be present for preparation images for the groom & groomsmen, plus some relaxed portraits (with groomsmen & family who are present). If not both the main photographer and videographer can be scheduled to shoot the ‘man prep’ footage.
12:00 | Baby You Can Drive My Car
If the bridal party is not already at their dressing location (e.g. hotel suite or family home) the group to travel to this venue.
12:30 | Don’t Forget to Munch
Lunch served & bouquets arrive at the bride’s location.
13:00 | Gowns On
Videographer & photographer to join the bridal party again at this point for the bride’s dressing shots. If your gown has a corset allow an addition twenty minutes to be laced into your dress.
13:30 | Bridal Portrait Shots
Portrait time for the bride and her bridesmaids, plus any other important family who are present (e.g. parents and siblings).
14:15 | Start Your Engine
Calm your butterflies; it’s time to head to the ceremony location. While the wonderful thing about travelling in wedding cars is that most other drivers on the road, upon seeing the white ribbons adorning your vehicle, will show their respect and let you glide on by, we still suggest you be kind to your nerves and allow for unexpected traffic delays in your timeline!
15:00 | Ceremony Begins
All eyes will be on the bride! For different ceremony programmes head to our Ceremony Rituals & Resources section
15:30 | You May Kiss the Bride
Congratulations, may the fun begin! Allow a short amount of time to quickly say hello to all your guests, but ensure you don’t get too caught up as you’ll run short of time to shoot your location wedding portraits.
15:45 | Location, Location, Location
Head off to the locations you have chosen in advance, with your bridal party in tow, to get capture your first couple of hours as husband and wife.
16:00 | Cocktail Hour
Guests arrive at the reception venue for cocktails and aperitifs.
16:45 | Composure Time
If all elements allow, stop by at your hotel room for a quick touch-up, glass of bubbles (or H20) and a moment to breathe.
17:00 | The Grand Entrance
Let the party begin! Head to our Traditional Reception Timeline to schedule in when to dance cheek to cheek, laugh and cry at the speeches, cut your sweet cake, throw your bouquet and kick up your heels. We told you it would be a busy day!
*Note this run sheet is devised for a bridal party of three bridesmaids & three groomsmen plus with all pre-ceremony, ceremony, photography and reception venues being within close proximity to each other. You will need to make adjustments according to your bridal party numbers and various travel times.
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by Alicia Richardson